AGM Notification & Nomination for Board – Softball WA

Notice of Annual General Meeting
I hereby give notice of the Softball Western Australia Inc. Annual General Meeting in accordance with Part IV of the Softball Western Australia Constitution to be held on:Sunday, 14 November 2021
Commencing at 2pm, followed by Networking drinks and light refreshments

at the Mirrabooka International Softball Stadium
38 Ashbury Crescent, Mirrabooka

Notices of Motion for the AGM
In accordance with clause 19 of the Softball Western Australia Inc. Constitution, all affiliated bodies shall be entitled to submit notices of motion. All notices for inclusion as special business must be submitted in writing and will be accepted not less than 30 days prior to the Annual General Meeting. Therefore, Softball WA will not receive any further notices of motion after 5pm, Thursday 14 October 2021.
All affiliated bodies will receive notification of all notices of motion from the

Softball WA Office by 5pm on Friday 22 October 2021.

Nomination for Board of Directors
Softball Western Australia Inc. is seeking nominations for its Board of Directors. Currently, three (3) vacant positions are available at the upcoming AGM. In accordance with clause 26 of the Softball Western Australia Inc. Constitution, Board Members’ terms will be for a two (2) year period from election at the Annual General Meeting. Applicants are encouraged to read the Duty Statement.

Process for Nomination
Softball Western Australia Inc. values a culture of inclusion and gender diversity within the Association. Interested parties are required to complete a Board Nomination Form. In accordance with clause 27 of the Softball Western Australia Inc. Constitution, nominees must have two Members of the Association endorse their nomination. Members are classified in several categories as outlined in clause 8 of the Softball Western Australia Inc. Constitution.
Furthermore, nominees are asked to detail their relevant skills and experience (e.g. Individual Profile, CV, Resume), this information will be circulated to all Softball WA Members prior to the AGM in order for Members to make an informed decision. Should Softball WA receive more nominations than the three (3) vacant positions, an online voting process will be conducted prior to the Annual General Meeting.
Nomination form must be completed and returned to the Softball Western Australia office by 5pm Thursday 14 October 2021. Nomination forms can be handed into the office directly or emailed to ceo@softballwa.org.au.

Voting
Only affiliated bodies (Associations and Clubs) eligible to vote (as per the Softball WA Constitution) and represented by a delegate, shall be entitled to one vote.  The Elections shall be by ballot and on papers prepared by the Softball Western Australia Inc. in accordance with instructions issued (as per the Softball WA Constitution). As previously implemented, should a poll be required; this will be undertaken online to enable regional affiliates the adequate opportunity to participate and streamline the overall voting process. Subsequently, nominees are encouraged to supply suitable information for members eligible to vote
to make an informed decision.

Business of Annual General Meeting
In accordance with clause 18 of the Softball Western Australia Inc. Constitution, a number of business items are required to be considered and transacted at the Annual General Meeting. As such, an Agenda will be prepared and provided by 5pm Friday 22 October 2021. This documentation will include nominations

for the Board of Directors.
If you have any queries regarding the Annual General Meeting or nominations for the Board of Directors, please contact the Softball Western Australia
office on 6181 3900.

Other Information
Softball WA will provide an overview of the previous financial year and the outlook for the current financial year.

Kristy Bryan-Smith
Chief Executive Officer